Job Description

Full job description

JobID: 780

Position Type:
Secretarial/Clerical/Receptionist

Date Posted:
7/15/2024

Location:
Gem Prep: Meridian North

Date Available:
Open Until Filled

Closing Date:
Open until Filled

Job Position:

Receptionist

School:

Gem Prep: Meridian North

City

Meridian

Contact

Megan Love

Type:

Classified

Email:

meganlove@gemprep.org

Full Time/Part Time:

Part-Time

Start Date:

Open Until Filled

Are you interested in making a significant impact in students’ lives? Would you like to be part of a team that is committed to do whatever it takes to make every student successful? Gem Prep is seeking an entrepreneurial spirit who is committed to excellence and has a desire to join a fast-growing team.


Gem Prep is a K- 12 college preparatory school. At least sixty percent of Gem Prep students will graduate high school with an associate’s degree and the remainder will graduate with at least 18 college credits. During the elementary years, Gem Prep believes in building a strong academic foundation to prepare students for the rigorous learning environment in grades 7-12. Pay is $15.50 per hour.



QUALIFICATIONS

1. High school diploma or General Education Degree

2. Basic secretarial training

3. Minimum experience in receptionist or school office work as determined by the Board

4. Knowledge of school district activities, programs, and curriculum requirements

5. Knowledge of word processing, data bases, spread sheets, and reports

6. High level of competence in typing, filing, and general computer knowledge

7. Knowledge of automated office equipment and efficient office procedures

8. Strong telephone skills and ability to communicate effectively

9. Work well with students, staff, and the public

10. Work well under pressure and deadlines

11. Excellent analytical and organizational skills

12. Maintain confidentiality of staff and students

PRIMARY RESPONSIBILITY TO

School Operations Manager

JOB SUMMARY

To greet visitors. To answer incoming calls and direct them to appropriate individuals.

MAJOR DUTIES AND RESPONSIBILITIES
Interacting with Students and the Public

• Receive and route incoming calls and correspondence

• Sort, screen, and distribute incoming mail and process outgoing mail following federal and state law, administrative rules, and Board policy

• Assist, log in, and direct visitors to the school

• Provide information about school enrollment and registration

• Explain and advise patrons about school organization and functions

• Distribute information and appropriate forms to parents, students, teachers, and the public, and collect and organize completed forms

• Greet incoming children

Records and Reports

• Send student records as requested by schools and promptly request newly enrolled student records from other schools

• Prepare such documents as reports, staff rosters, correspondence, handbooks, letters, student records, memos, and monthly statements as necessary to assist the school operations manager.

• Compile and post information on standard forms

• Using specific formats and systems, enter a variety of administrative data and review for accuracy

• Maintain schedules and calendars

• Maintain student files

• Put together monthly school newsletters

• Maintain staff directory and employee/teacher substitute lists for schools

• Be responsible for routine clerical functions related to attendance, charts, and record keeping

Miscellaneous Office Tasks

• Maintain a well-organized, up-to-date filing system

• Operate equipment, such as computers, copiers, intercom systems, calculators, laminators, telephone systems, and scanners

• Be responsible for purchase order distribution

• Maintain and update district-wide inventory records

EVALUATION

Performance of this position will be evaluated annually by the School Operations Manager in conformance with federal and state law, administrative rules, and Board policy.

TERMS OF EMPLOYMENT

This position shall be considered in all respects “employment at will”. The “employment period” and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.

NOTE

All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.

Job Tags

Hourly pay, Full time, Part time, Felony friendly,

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