Job Description

Title: Project Coordinator

Location: White Plains, NY (3 days Onsite)

Duration: 12 months contract

About Cogent Infotech

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Position Summary

This Project Coordinator will directly support the Director of Real Estate, Renewables, and the broader renewables portfolio, currently comprising more than 50 projects under active evaluation. The role will provide day-to-day support for property research, land acquisition workflows, document and records management, scheduling and meeting logistics, stakeholder communications, and deadline tracking for renewable development sites, enabling smoother coordination among internal teams, consultants, landowners, agencies, and vendors across New York State.

Key Responsibilities

• Research properties using county records, GIS, and other available software.
• Manage complex scheduling, calendar coordination, and meeting logistics for the Director.
• Maintain organized digital and paper records for land acquisition, filings, and project documentation. - Support workflows for renewable development sites.
• Track deadlines, deliverables, and communications related to properties and consultants.
• Coordinate with internal teams, consultants, and external stakeholders.
• Assist in preparing summaries, site reports, and presentations for internal and external audiences.
• Update and maintain trackers, databases, and property lists.
• Draft professional emails and correspondence for external and internal audiences.
• Help respond to inquiries from staff, landowners, agencies, and vendors.
• Assist in preparing updates for project status meetings, presentations, and stakeholder outreach.
• Support special projects as assigned.
• Participate in process improvement initiatives to increase efficiency and accuracy.
• May assist with travel logistics, expense reporting, vendor quotes, payments, or travel coordination as needed.

Required Qualifications and Skills

• Bachelor’s degree (real estate, environmental studies, business, or related field).
• 2+ years of experience in administrative or project management roles, ideally in real estate, renewable energy, government, or utilities.
• Strong proficiency with MS Office (Word, Excel, and Outlook) and cloud file management.
• Excellent written and verbal communication skills.
• Highly organized, proactive, adaptable, and detail-oriented.
• Ability to handle confidential information with discretion.
• Experience interfacing with stakeholders and multi-disciplinary teams.
• Familiarity with NYS, utilities, or real estate a plus.

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply.

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

Join Us

At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.

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