Job Description

Payroll Administrator

Human Resources Department

Part-Time; Hybrid (Non-exempt)

Norwalk, CT, US

OVERVIEW

The Payroll Specialist will be responsible for accurately processing payroll for exempt, non-exempt, part-time, full-time, and temporary employees across multiple business entities. This role ensures compliance with all federal, state, and local payroll regulations while maintaining accurate and up-to-date employee payroll records. The position involves preparing payroll reports, addressing employee inquiries, and collaborating closely with the HR and Accounting teams to ensure accurate and timely payroll operations. Additional responsibilities include managing direct deposit setups, wage garnishments, tax filings, benefit and time off system administration, and supporting year-end processing, such as W-2, 1095s, and tax form preparation.

RESPONSIBILITIES

• Process weekly and bi-weekly payrolls for both exempt and non-exempt, part-time, full-time, and temporary employees accurately and in a timely manner – for multiple business entities.
• Ensure compliance with all federal, state, and local payroll laws and regulations.
• Maintain and update employee payroll records, including wage adjustments, benefits, taxes, and deductions.
• Prepare payroll reports and provide payroll data to the Accounting Team as needed.
• Handle employee inquiries related to paychecks, deductions, and tax information.
• Reconcile payroll discrepancies and resolve issues as they arise.
• Collaborate with the HR team to ensure employee information is up-to-date and compliant.
• Reconcile monthly benefit invoicing to ensure accurate enrollment, invoicing, and deductions.
• Manage direct deposit setups, wage garnishments, and tax filings.
• Administration of HRIS benefit and PTO policies.
• Prepare employee census and other reports for COO and HR Team as needed.
• Assist in year-end processing including W-2s, 1095s, and other tax forms.
• Ad-hoc payroll and HR projects

QUALIFICATIONS

• Associates degree and/or Bachelor's degree in Accounting, Finance, or related field (preferred)
• 5+ years of proven experience as a Payroll Administrator or in a similar role.
• Simultaneous, multiple entity payroll administration
• Proficiency in payroll software such as ADP, Paylocity, or other payroll systems.
• Strong understanding of payroll laws and tax regulations.
• High level of accuracy and attention to detail.
• Strong organizational skills and ability to meet deadlines.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information.
• Proficient in Microsoft Office Suite (particularly Excel).

OUR COMPANY

Direct Wines, Inc. is a dynamic, innovative, wine-loving company that helps consumers across the U.S. discover exciting wines that are perfectly suited to their tastes – all with the convenience of home delivery. We are proud to provide a highly personalized wine service in partnership with licensed retailers Laithwaites, The Wall Street Journal, and Omaha Steaks – and we are passionate about consumer satisfaction.

As the leading Third-Party Provider in the alcohol beverage industry, Direct Wines, Inc. provides professional services to licensed wine retailers across the US. These include access to national brands, marketing planning, and execution, logistics support for distribution management and customer service. We offer scalability and economies that individual, state-licensed retailers would struggle to deliver on their own. It is also the role of Direct Wines Inc. to ensure compliance in the highly regulated alcohol beverage industry.

As of 2023, Direct Wines, Inc. is a Great Place to Work Certified company. Receiving this certification represents that as an employer, we create outstanding employee experience. We collected our employees’ feedback by conducting an anonymous survey. This certification is globally recognized and research-backed verification of great employee experience.

BENEFITS

Part time employees receive the following benefit package:

• 401(K) with employer match
• Paid time off (Vacation, Sick, Birthday)
• Employee wine discount
• Company paid WSET certification

Job Tags

Full time, Temporary work, Part time, Local area,

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