Job Description
A leading co-manufacturer globally-inspired food company is looking for a reliable Administrative Assistant or Office Assistant to join our team. This role supports daily office operations while handling light accounting tasks and ensuring smooth workflow.
Responsibilities:
- Manage calendars, emails, and meeting coordination for office staff.
- Greet visitors, answer calls, and handle general inquiries.
- Oversee office supplies, vendor orders, and basic office maintenance.
- Handle data entry, filing, and document organization.
- Assist with accounts payable (AP), accounts receivable (AR) , and invoice processing.
- Enter and maintain records using QuickBooks .
- Support onboarding paperwork and help with expense tracking.
- Assist with team meetings, internal communications, and small office events.
Requirements:
- 2+ years in an administrative or office support role.
- Strong organizational and multitasking abilities.
- Comfortable using QuickBooks for basic accounting tasks .
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Clear communication, both verbal and written.
- Positive, flexible, and proactive attitude.
Preferred:
- Experience in food manufacturing, CPG, or similar industries.
- Familiarity with Google Workspace or project management tools.
- Bilingual in English and Spanish is a plus.
Job Tags
Flexible hours,