Job Description

SUMMARY:

The Office Management Administrator is responsible for ensuring the efficient operation of the office by managing daily administrative tasks, supporting staff and leadership, coordinating office activities, and maintaining organized systems and processes. This role requires strong communication and organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will contribute to a positive and professional workplace experience for both internal teams and external visitors.

MAJOR ACCOUNTABILITIES:

1. Assist the Director and Supervisor of HR & Office Management.
2. Collect and input information from multiple sources as required by HQ Japan.
3. Serve as the primary interface for requests from HQ Japan.
4. Assist with planning and coordinating company events.
5. Manage ordering and maintaining office supplies.
6. Assist with travel and event planning as needed.
7. Support and assist visitors from HQ Japan and other locations.
8. Assist with office building management, including communication with a real estate company and external vendors regarding repairs and maintenance.
9. Serve as the Risk & Safety Coordinator support, managing the company's safety program across offices.

DUTIES AND RESPONSIBILITIES PERCENT

Primary: Managing daily administrative tasks 30%

• Office supply management
• Building management

Assist with HR/OM side per request by Director and Supervisor 20%

General assistance to President, Expats, with HQ 20%

Special projects – i.e. company events 10%

Risk & Safety – program management 10%

Other assistance duties as necessary 10%

CORE COMPETENCIES

1.) Administrative and organizational skills

2.) PC skills for spreadsheets, word processing and presentations

3.) A very high level of professionalism

4.) Bilingual skills Japanese/English

QUALIFICATION REQUIREMENTS:

Education: Bachelor’s Degree, Bilingual (Japanese / English) highly preferred, but not required.

Experience: Minimum 3 years related experience

Other: Computer proficiency required (Excel, Word, PowerPoint).

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