Job Description

About Us:

archall architects is a leading Interior Design and Architecture firm specializing in designing multifamily properties. Our services include creating exceptional spaces and sourcing furniture, art, and accessories that bring our designs to life. We are seeking a highly organized and process-driven Furniture Procurement Coordinator to join our team and help streamline and manage the procurement workflow for our growing projects. These project types focus on multifamily, automotive, and industrial. This is a full-time role based at our headquarters in downtown Columbus, OH.

Job Summary:

The Furniture Procurement Coordinator will be responsible for managing the end-to-end process of furniture procurement for our multifamily property projects. This role requires a process-driven mindset to streamline sourcing, purchasing, and installation logistics while maintaining vendor relationships and ensuring seamless project execution. The ideal candidate will have strong organizational skills, a keen eye for efficiency, and a proactive approach to problem-solving.

Key Responsibilities:

• Coordinate the furniture procurement process by supporting sourcing and purchasing, tracking deliveries, and assisting in refining workflows to align with project requirements and budget.
• Manage purchase orders, track shipments, and coordinate deliveries to ensure timely project execution.
• Maintain and strengthen vendor relationships while negotiating favorable terms and resolving issues.
• Communicate effectively with vendors, clients, and internal teams to address procurement related needs.
• Maintain accurate procurement records, including purchases, invoices, and financial documentation.
• Provide on-site support during installation days, ensuring smooth setup and addressing any last-minute issues.
• Collaborate closely with design and project management teams to ensure procurement aligns with project goals.
• Utilize Microsoft Excel and Word for data tracking, reporting, and process documentation.
• Perform basic bookkeeping tasks and monitor procurement budgets.
• Support inventory management and resolve discrepancies as needed.
• Manage multiple furniture procurement projects simultaneously and maintain budgetary parameters.
• Monitor and forecast upcoming levels of demand.
• Work with manufacturers to remedy any product damages.

Qualifications :

• Expertise in Microsoft Excel and Word, with experience in data tracking and reporting.
• Proven experience in procurement, furniture sourcing, or a related field. Experience in the furniture or construction industry is highly desirable.
• Exceptional organizational and process management skills with a detail-oriented approach.
• Strong Written and verbal communication skills.
• Ability to thrive in a fast-paced, fun, dynamic environment.
• Proactive and problem-solving mindset.
• Flexibility to travel regionally for on-site installations.

Why Join Us?

As a Furniture Procurement Coordinator with at archall architects, you will have the opportunity to contribute to dynamic and creative projects while collaborating with talented design professionals in a supportive environment.

As a team, we strive to exemplify out 3 core values: Think Team First, Hard Work & Hustle, and Love your Craft. You will join a team of passionate and hard-working individuals who love supporting our clients, industry partners and internal teammates – and we have a lot of fun doing it! We work hard and play hard. Together we enjoy company parties, informal happy hours, and social outings.

If you’re passionate about organization, communication, and making designs come to life, we want to hear from you!

This is a full-time position, in downtown Columbus, OH.

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