Job Description
Location: Indianapolis, IN
Job Type: Full-time (Mon-Fri, 8am-5pm)
Salary: $26-$27/HR
Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP) and Local Events Services Team. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously.
Responsibilities
Executive Support
- Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting
- Coordinate meetings, conference calls, and internal events
- Prepare reports, format documents, and assist with LinkedIn/profile updates
- Distribute monthly office newsletters and marketing communications
- Track time and support CPA/CPE tasks and other OMP initiatives
- Liaise with clients, schedule restaurant reservations, and arrange gifts as needed
- Provide light tech troubleshooting and document e-signature support
Event Support
- Assist in planning, coordinating, and executing internal and off-site events
- Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance
- Book venues, assist with restaurant reservations, send calendar invites, and register guests
- Perform site visits, coordinate event logistics, and ensure setup is aligned with plans
- Manage catering orders and track event invoices/records
- Act as on-site point of contact during events and coordinate with facility and hospitality teams
Qualifications
- Previous experience in an administrative or executive support role
- Proficient in Microsoft Office (Outlook, Word, Excel)
- Friendly, polished, and professional with strong communication skills
- Strong attention to detail, ability to multitask, and commitment to confidentiality
- Positive attitude and team-first mindset
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran
Job Tags
Full time, Work at office, Local area,