Administrative Assistant – Leading Global Manufacturing Group – Cleveland, Ohio
Location: Cleveland, OH
Salary: $43,500 + Outstanding Benefits (100% Company-Paid Healthcare!)
Hours: Monday–Friday, 8:15am–5:00pm
Employment Type: Full-time, On-site
About the Opportunity
Our agency is partnering with a high-growth, internationally recognized manufacturing group specializing in advanced technology solutions for the printing and converting sector. With operations spanning the UK, USA, and Europe and a strong reputation for innovation, quality and technical excellence, the organization is expanding its Cleveland office and seeking a highly organized Administrative Assistant to support operations, HR, accounts, and general office management.
This role is ideal for someone who thrives in a fast-paced environment, enjoys a wide variety of responsibilities, and is looking for a stable, long-term opportunity within a respected global business.
The Role
As the Administrative Assistant, you will play a key part in keeping day-to-day operations running smoothly. You’ll act as the main point of contact in the office, supporting multiple departments and contributing to the overall efficiency of the Cleveland site.
Key Responsibilities
Office Administration
- Manage incoming calls and greet visitors professionally.
- Handle mail, scanning, filing, database updates, and general office coordination.
- Oversee office supplies, business card orders, and vendor coordination.
- Maintain a clean and well-equipped office environment.
HR Administration
- Prepare and review employee timecards bi-weekly.
- Support vacation/absence approvals and onboarding/offboarding tasks.
- Manage uniform and vehicle policy records.
- Complete tasks within the HR system.
Operations Support
- Organize training courses, travel, rental cars, and accommodation.
- Process travel invoices and reconcile travel reports.
- Assist with internal communications and technician admin.
- Support social event coordination.
Accounts Support
- Prepare and send accounts information to central finance.
- Scan and post purchase invoices and maintain financial files.
- Assist with year-end duties.
Sales & Marketing Support
- Assist with tradeshow materials, brochures, stands, and logistics.
- Maintain stock of sales and marketing materials.
About You
Essential:
- 2–4 years’ administrative experience.
- Strong organization, detail orientation, and multitasking ability.
- Excellent communication skills.
- Proficient in Microsoft Office.
- Dependable and able to work with minimal supervision.
Beneficial:
- Experience booking travel.
- HR administrative experience.
What’s on Offer
- $43,500 salary
- 100% Company-Paid Healthcare (Medical, Dental, Vision, Life Insurance)
- Life assurance
- IRA with company match (after 2 years)
- 10 days’ vacation + U.S. bank holidays (increases annually to 17 days)
- 4 days’ paid absence
- Supportive international environment