Job Description
MICHAEL M is seeking a highly organized and detail-oriented Accounts Receivable Specialist to join our growing team. This role supports both the Accounting/Collections department and Operations, with a strong focus on client invoicing, payment follow-ups, data entry, and general administrative support.
The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and is comfortable working with Excel, billing systems, and cross-functional teams.
Key Responsibilities
- Accounts Receivable & Invoice Support
- Prepare and email client invoices and credit memos.
- Send monthly account statements and payment reminders to retail partners.
- Follow up on outstanding payments via phone and email.
- Record and file bank deposits and payment records accurately.
- Maintain well-organized client folders (digital and physical).
- Review incoming invoices for accuracy and completeness.
- Excel Reporting & Data Analysis
- Build and update Excel spreadsheets for inventory, pricing, and sales tracking.
- Update product price sheets and reconcile discrepancies.
- Perform data entry and assist with system reconciliations.
- Administrative & Cross-Departmental Support
- Provide backup to Customer Service (order entry, client follow-ups).
- Support the executive team with administrative and operational tasks.
- Monitor shared inboxes, respond to inquiries, and route emails appropriately.
- Tag jewelry units and assist with packaging or order tracking.
- Help with ad-hoc reports, audits, and special projects as needed.
Qualifications
- Bachelor's degree or equivalent experience
- 3+ years of experience in accounting support, billing, inventory, or office administration.
- Proficiency in Microsoft Excel.
- Excellent attention to detail, organization, and time management.
- Clear communicator and proactive team player.
- Experience in wholesale, jewelry, or consumer goods is a strong plus.
Compensation
Job Tags
Hourly pay, Work at office,